Treatment of VIP, protocol

ICS handles general work regarding imperial visits and attendances, and visits of distinguished guests from home and abroad in the case of congresses, ceremonies, conventions, etc., including responses, receptions, submission of necessary documents, negotiations with organization concerned.

Contents of work for imperial visits and attendances

• Contact and coordination with the Imperial Household Agency, National Police Agency, Imperial Guard Headquarters, etc. (auxiliary service)
• Auxiliary services for operations according to the predetermined procedures from arrival, rest places, seats in ceremony, departures
• Plans for installation and circulation related to ceremonies, etc., plans for auxiliary work
• Auxiliary services for contact and coordination with audiences
• Auxiliary services for contact and coordination with press clubs at the Imperial Household Agency and other media

Contents of work for treatment of distinguished guests

• Auxiliary service for contact and coordination with relevant VIP (Schedule adjustment, confirmation of accommodation and transportation, confirmation, etc, of sites to be visited on the day)
• Confirmation of arrangements and preparation of schedules as auxiliary work
• Auxiliary work for contact and coordination with the facilities, etc. concerned (Parking lots, admission to sites to be visited, etc.)
• Auxiliary work for preparing documents specifying the treatment, etc. of distinguished guests
• Auxiliary work for preparing various necessary documents to submit

Other auxiliary services for operation

• Preparation of various materials
  (Implementation and operation plans, operation manuals for each task, operation manuals for each duty at each point of treatment, and the like)
• Arrangement of various communication tools
  (Cellular phones, transceivers, office equipment, supplies and furniture, amplifiers)